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All About Audit Trail & Its Importance for Business Accounting

Recordkeeping is one of the major tenets of finance. An unclear transaction history could spell trouble for your business down the line. If you don't want to see your business going down, you must have a solid business accounting and should adhere audit trail. This article is completely based on the audit trail, its benefits, and its impact on the business.

Stakeholders, investors, and government authorities- all of them would like to believe that your company is what it claims to be and the spending habits are consistent with its claims. To keep their trust alive, you must retain all the financial statements in a single place. A structured log of financial transactions can help in justifying the reason and usage of specific funds during the specific period.

What Is The Purpose Of Audit Trail And Logging?

Audits are usually a high-stress environment for any organization. If the transaction trails are not properly maintained, it is bound to come out during one of the regularly scheduled audits, or during a surprise, an audit performed unceremoniously by any of the government bodies to ensure compliance.

If during any such audits a missing link surfaces, it can be catastrophic not only to the business' image but also to its future. An audit makes sure that your company is legally spending money and it goes where it is supposed to.

Auditors go through your company's books with a fine-tooth comb and match all transactions with the bookkeeping ledger. If any credit card statement, receipt, working capital finance, or invoice seems worrisome, it is brought up, and they might ask you to show its matching transaction slip.

On the off chance, if you are unable to prove the transaction's authenticity at that time, your business could be deemed non-compliant, and even worse, your license could be revoked on the grounds of illegal financial activity. That's why it is always better to prepare for an audit beforehand.

The business accounting records should be maintained and stored in a way that if an audit has to happen the very next second, you can show all relevant documents and supporting transaction trails. Maintaining a solid audit trail is vital to save your business from falling into a pit of financial loopholes. Before moving to the description of the audit trail, let's have a glimpse of working capital finance.

What Is Working Capital Finance?

In any business, there is always an uncertainty of cash, and demand for cash can arise anytime. To manage business expenses, the businesses borrow money from the market, and this phenomenon is termed as working capital finance. In the short term, you can say it is a fund used to meet short-term expenses.

What is An Audit Trail?

An audit trail is a collection of documents that help to prove that your financial statements are accurate. Auditors work in a backward fashion- they match all your financial statements to all the steps that led to the financial record. This way, it is easier for them to spot inconsistencies in the statement right away.

A robust audit trail doesn't just include the financial documents, but it also includes any alterations that were made to the records and by whom. To grow a business, it is essential to follow the latest trend, and one such is the automation software with an audit trail. So, accept today's need and give a boost to your business.

Key Documents Required For An Audit Trail:

  • Invoices/ Receipts
  • Approval for transaction
  • Update logs
  • Affidavits concerning the documents that have been destroyed or gone missing

These documents should also have the necessary approvals and authenticity on them.

Considering the number and volume of records that need to be maintained and preserved, it doesn't seem ideal to maintain them manually. The sheer stack of papers would come with an added risk of maintaining them properly as it is very easy to lose a piece of paper. That's where automation in accounting finance and auditing enters to make it easier for you.

Where To Hunt For Accounting Software With An Audit Trail?

Being a business owner, it is hard to spend time finding a software audit trail because comprehensive knowledge, patience, and time are required. But you don't have to worry anymore as here you will find the best platform where you will get everything that you are looking for.

An automated spend management platform, like EnKash,comes with a studded audit trail functionality that maintains all records for you on a digital database that can be accessed from anywhere at any time.

To maintain a digital audit trail, it is ideal that your business accounting is digitized from end to end. This makes the entire process of invoicing, collection, and other key transaction details digital so that they can be stored together in a single source.

Let's take a look at the benefits of automating your business's accounting along with an automated financial audit trail:

EnKash - See the power of the financial management tool at a glance!

Why Should You Use Accounting Software With Audit Trail?

Bird's Eye View

Audit Trail in accounting software gives you the vision to look closely into your business' finances. It provides you with a bird's eye view of every financial transaction ever made, the AP and AR, the working capital, cash flow, and bottom line- all at the same time on a single platform. This makes decision-making more efficient and informed as you have all the data right in front of your eyes.

Fraud Elimination

When you have access to each transaction trail, you can easily pinpoint to pain points of your balance sheet. With automation in accounting finance and auditing platform, it becomes convenient to highlight possibilities of fraud in expense records. Transactions that look shady can be traced back to the source and can be audited to uphold their authenticity. With such a vigilant watchkeeper by your side, your finances can never go haywire.

Compliance

A compliant business is a dependable business. The accounting software with audit trail allows peace of mind for business owners because of their ability to get traced to the source with supporting documents and transaction trails in place so that if ever an auditor comes knocking on your doors, you can let them in your business books without a single worry.

Automated accounting software also keeps an eye out for updates and changes in government rules and legislation. This way, if ever industry standards or legislation is changed without your knowledge, your accounting software will remind you to upgrade them at a moment's notice.

Real-time Monitoring

If using software audit trail as a pioneer tool on your business, you can get real-time visibility into your company's expenses on all levels. This level of transparency at all times can be very helpful to set spend protocols in place, request quicker turnaround on approval timelines, and suggest spend policies for an even more efficient transaction behavior.

EnKash - Automation In Accounting Finance And Auditing

Real-time spend visibility enables centralized control but offers decentralized spending liberty. It can also help in generating actionable insights for improving financial budgeting and putting spend controls in place.

In addition to core accounting, EnKash also offers many useful features not found in other traditional software. Some of them are:

Trust EnKash to upgrade your accounting for an efficient and compliant accounting experience. Call us for a free demo to witness how EnKash can revolutionize your business accounting.

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