Amidst the busyness of running a business, paying utility bills timely can be a task. All utility bills right from electricity, water, internet, and phone bills must be paid on time to avoid penalties. Businesses had to invest their time and resources to track monthly utility bills while ensuring these recurring payments are made on time and services are maintained due to late or non-payment of bills. However, this can be changed forever with the help of automation. Let us understand everything about utility bill payments, different types of bills to exploring convenient payment methods and tips for efficient management.

What are Utility Bills? 

Businesses use various utilities like water, electricity, gas, cable TV, internet and mobile services. Bills generated against these services are utility bills. The utility bill is technically an invoice issued by the authority providing the utility. The bill amount is either fixed or based on the usage of these utilities depending on the plan decided upon.  

Utility bill payment refers to paying bills to the respective service providers. These bills are typically sent out monthly or bi-monthly and can be paid online via mobile apps, or in person at authorized payment centers.

Types of Utility Bills 

There are many types of utility bills depending on the service. Know the types of utility bills businesses have to pay for essential services from below.

Electricity Bill

The most important utility for any business is electricity. It is required for everything in the office from lighting, cooling, heating and refrigeration, computers, electronics, and machinery. Electricity is tracked by a meter that records the rate of electricity consumed. Each month

the calculated rate gets reflected in the electricity bill that has to be paid consistently. Any negligence of electricity bill payment can lead to disconnection leading to work being hampered. 

Water and Sewage Bill

Another essential utility at the workplace is water. It is required for cleaning and maintaining hygiene.  The water is usually pumped from lakes, larger wells, and reservoirs which get treated by a filtration system for consumption.

For cleanliness within and outside the office premises, sewage maintenance is equally important. To get an uninterrupted supply of water and a clean environment, businesses must pay their water utility bill and sewage bills on time.

Internet and Phone Services

Companies need mobile services to meet their business demands. Beyond this, a smooth and secure internet connection is the need of the hour and has become a necessity in every office. It is not possible to function without a stable internet connection these days. Businesses need to have a reliable internet provider who is cost-effective and dependable and requires minimum service support.

Key Components of Utility Bills

Billing Period: A duration when the services are provided is the billing period.

Consumption Details: The duration when each utility is consumed during the billing period. It is measured in KWH for electricity and litres for water.

Rate: The bill is made considering the per-unit cost and the actual units consumed over the billing period.

Total Amount: The total billing amount includes utilities consumed during the billing period, including taxes and additional fees.

Due Date: The bill payment deadline by which the business must make the payment to avoid late fees or service disconnection.

Now that you know what comes under utility bills, learn how to pay utility bills in India online.

How to Pay Utility Bills Online?

Businesses can pay utility bills online. Many service providers offer online payment options for businesses, which is a convenient and efficient way to manage and pay multiple utility bills simultaneously. Business owners can use the same payment platforms with multiple methods available to pay all utility bills at once.

To complete utility bill payment online, one must create a business account with the service provider or payment platform and share information about their business. After creating an account, the business can access and manage their bills, check their account balance, and make payments using their computer or mobile device.

Using a secure and reliable payment platform when paying bills online is essential to protect any business's financial information. Always verify the website's security features, such as SSL encryption, before entering sensitive information.

How To Pay Utility Bills Online With EnKash?

Pay your business utility bills through EnKash account by following the steps given below:

• Go to the utility bill payment option on the left side of the dashboard
• Click on ‘Create a bill’ and select categories from the dropdown list, such as electricity bill pay, gas bill pay, etc.
• Select state, biller name, registered branch, and consumer number
• You can also enable the auto-fetch option and register the biller with an EnKash account so that it auto-fetches the details next time and sends reminders
• After entering all the required details, click on the view bill button to see the status of your bill
• You can also upload a PDF copy of the physical bill
• Once you submit the bill, it will be added to EnKash for payments
• All the bills must be approved by the designated person as per the approval metrics
• Once the approval is done, click on pay online button and pay the bill

Benefits of Paying Business Utility Bills Online

Convenience: Paying business utility bills online is a convenient and efficient way to manage and pay bills online from a central location. This eliminates the need to visit various payment centers or mails for payments.

Time-saving: Online payment options can save time by eliminating the need to write checks and fill out payment forms.

Cost-saving: Online payments can reduce administrative costs for managing and processing paper bills and payments, thus, helping save cost.

Automatic payments: Online payment platforms offer the option to set up automatic payments, which can help businesses avoid late fees and penalties by ensuring timely payments.

Access to billing information: Online payment platforms typically provide businesses with detailed billing information including payment history, billing statements, and usage reports. This helps enterprises to track their expenses and make informed decisions about their utility usage.

Security: Online payment platforms often use encryption to protect sensitive business and financial information. This can help enterprises to reduce the risk of fraud and identity theft associated with traditional paper-based payment methods.

Conclusion

By understanding the various payment options available and taking advantage of technology like online payments, businesses can make utility bill payments convenient and efficient. Connect with EnKash today, a single platform for all your utility bill payment needs. It helps you retrieve all utility bills automatically to make the bill payments easier and ensure bill payments are on time.