What is a Bank Statement?
A bank statement is an official document issued by a bank that records all financial transactions made in a bank account over a specific period. In simple terms, a bank statement is a summary of your bank account activity, showing deposits, withdrawals, transfers, charges, and balances.
Also known as a bank account statement, it includes details such as the account holder’s name and address, account number, statement period, opening balance, closing balance, and a date-wise list of transactions. Whether issued digitally or in print, a bank-issued statement is widely accepted as valid financial proof for banking, legal, and verification purposes.
What is the Bank Statement Format
A bank statement follows a standard format across most banks, whether it is issued as a paper statement or downloaded digitally. While the design may vary slightly, the structure and information remain largely the same.
A typical bank statement format includes the following sections:
Header section
This section contains the bank’s name and logo, branch details, IFSC code, and the statement period. It may also include the bank’s contact details or customer care information.
Account details section
This section lists the account holder’s name, registered address, account number (usually partially masked), and account type, such as savings or current account.
Transaction details section
This is the main part of the bank statement. It shows a date-wise list of all transactions, including debits and credits. Each entry usually includes the transaction date, description or narration, reference number, amount debited or credited, and the running balance.
Balance summary
Many bank statements show the opening balance at the start of the period and the closing balance at the end. Some statements may also include total credits and total debits for the period.
Footer notes
The footer may include disclaimers, terms, or instructions related to reporting errors, along with bank contact information.
This standard format makes bank statements easy to read, verify, and use for official purposes.
Benefits of a Bank Statement
Bank statements help account holders understand their financial activity in a clear and organised way. They show every deposit, withdrawal, and transfer for a selected period, making it easier to track money accurately and consistently. Regular access to statements also helps users stay aware of their account balance, monitor interest earned, and review any charges applied by the bank.
Checking bank statements frequently allows users to spot errors, identify suspicious transactions, and take timely action if anything looks incorrect. Statements sent monthly or quarterly through email or available through online banking help customers maintain better financial control, plan expenses, and make informed decisions.
Types of Bank Statements
Bank statements are available in two main formats:
Paper Bank Statements
Paper bank statements are printed statements provided by the bank. They can be collected from the bank branch or requested by the account holder. These statements show all transactions for the selected period and are useful for people who prefer physical records or need printed documents for verification, audits, or official submissions.
Electronic Bank Statements
Electronic bank statements are digital versions available through net banking or mobile banking apps. Banks also send these e-statements to the customer’s registered email address. They can be downloaded in PDF format and are easy to store, access, and share when required. Electronic bank statements are usually generated monthly or quarterly, and can also be downloaded for custom date ranges.
Difference Between a Bank Statement & Bank Passbook
Basis |
Bank Statement |
Bank Passbook |
Meaning |
An official document issued by the bank that records all transactions for a specific period |
A physical booklet provided by the bank to record account transactions |
Format |
Digital (PDF) or printed document |
Physical booklet updated at the branch or ATM |
Transaction details |
Shows complete, date-wise debit and credit entries with narration and balances |
Shows basic deposits and withdrawals |
Time period covered |
Covers a selected period such as a month, quarter, or year |
Updates only when the passbook is printed |
Real-time accuracy |
Reflects all transactions for the selected period |
May not show recent transactions until updated |
Official usage |
Accepted as an original bank statement for loans, tax filing, audits, and verification |
Limited acceptance for official or legal purposes |
Accessibility |
Available through net banking, mobile banking, email, or branch request |
Requires physical presence for updates |
How to Get a Bank Statement
You can get a bank statement through multiple channels, depending on how you access your bank account. Most banks offer both digital and offline options.
Through net banking
Log in to your bank’s net banking portal using your customer ID and password. Navigate to the account or statements section, select the required date range, and download the bank statement in PDF format.
Through mobile banking apps
Open your bank’s official mobile app and sign in. Go to the account statement or transaction history section, choose the statement period, and download or email the statement directly from the app.
Through email (e-statement)
Banks regularly send electronic bank statements to the registered email address. These e-statements are usually password-protected PDF files and can be accessed anytime.
By visiting the bank branch
You can request a printed bank statement from your bank branch. For older records or certified copies, the bank may charge a nominal fee.
Through UPI apps (limited view)
Some UPI apps allow users to view UPI-linked transaction history connected to their bank account. However, these do not provide a complete bank statement and are limited to UPI transactions only.
Read More: What is UTR?
Uses of a Bank Statement
A bank statement is more than a record of transactions. It serves as an important financial document for multiple personal and official purposes.
A bank statement is commonly used for:
- Loan and credit card applications: Banks and lenders review statements to assess income, spending patterns, and repayment capacity.
- Income and address proof: Bank statements are often accepted as supporting documents for KYC and verification.
- Tax filing and financial records: Statements help track income, expenses, interest earned, and charges for accurate tax reporting.
- Audits and compliance: Businesses and individuals use bank statements during audits to verify transactions and balances.
- Visa and immigration applications: Authorities may request bank statements to confirm financial stability.
- Expense tracking and budgeting: Regular review helps monitor spending, identify unnecessary charges, and improve money management.
How Often Should You Check Your Bank Statement
How often you should check your bank statement depends on how actively you use your bank account. Regular review helps you stay in control of your finances and avoid errors.
- Monthly: Ideal for salaried individuals and personal accounts to review income, expenses, and charges.
- Weekly: Recommended for people with frequent transactions or multiple payment sources.
- Daily or transaction-wise: Useful for business owners and high-value accounts to track cash flow and spot irregularities early.
- Immediately after major transactions: Always check your statement after large payments, refunds, or account changes.
Checking your bank statement regularly helps detect errors, identify unauthorised activity, and maintain accurate financial records.
Conclusion
Bank statements play an important role in tracking financial activity and maintaining accurate records. They help monitor deposits and withdrawals, review charges and interest, and identify errors or unauthorised transactions. Regular review of bank statements supports better financial planning and informed decision-making.
FAQs
1. How to read a bank statement?
To read a bank statement, first check the account holder details and statement period, then review the opening balance, each transaction (debits and credits), and the closing balance. It also includes bank details, service charges, interest earned, withdrawals, deposits, and starting and ending balances..
2. How to find and correct mistakes on your bank statement?
Since it’s an important document, having an error in the information given in the bank statement can create problems in the future. It is important to check all the details given in the bank statement and reach out to the bank for rectification. This verification or change in information must be backed by proof.
3. What information does a bank statement show?
A bank statement shows the account holder’s details, account number, statement period, opening and closing balances, and all transactions made during that period.
4. How often does the bank send statements?
Banks usually send statements every month or every quarter. Customers can also download statements anytime through net banking or mobile banking.
5. Can I get older bank statements?
Yes. Most banks allow users to request older statements through the branch, net banking, or mobile banking. Some banks may charge a fee for very old records.
6. Is an e-statement the same as a paper statement?
Yes. Both formats contain the same information. The only difference is how they are accessed and stored.
7. Why is it important to review bank statements regularly?
Regular checks help detect errors, track spending, spot fraudulent activity, and ensure that all charges are accurate.
