Petty Cash
Petty Cash Management System to Track Petty Cash Expenses & Control Spend
Digitize petty cash management with UPI, petty cash cards, and automated petty cash registers. Track petty cash expenses in real time and stay audit-ready.
Manage Petty Cash Like Never Before
UPI-Based Petty Cash
Replace messy cash handling with UPI-based petty cash that works the way your teams do. Give employees assigned wallets for daily expenses, set clear spend limits and approval rules, and track every transaction in real time. Every payment is recorded automatically - no manual entries, no missing receipts - so you stay fully compliant, audit-ready, and always in control of petty cash spends.
Digital Petty Cash Distribution
Distribute petty cash instantly—without paperwork, delays, or manual handovers. Load funds to EnKash prepaid cards or UPI wallets, define monthly budgets, set user or branch-level limits, automate top-ups, and revoke access anytime. Every allocation and spend is tracked in real time, helping you replace manual petty cash registers with a fully digital, controlled, and audit-ready petty cash system for everyday reimbursements.
Automatic Expense Creation
Every petty cash transaction is automatically converted into an expense with key details pre-filled - amount, date, and merchant. Smart categorisation and mobile verification reduce manual work, so employees simply review, attach receipts, and submit in seconds. All expenses flow into a single, accurate petty cash expense list, giving finance teams clean, error-free reporting without follow-ups.
Real-Time Tracking & Spend Visibility
See every rupee as it’s spent, not after the month ends. Get live dashboards, instant policy alerts, and geo-tagged transaction logs for complete visibility across teams, branches, and locations. With itemised petty cash expenses in one central dashboard, you always know where money is going, no blind spots, no surprises.
Automated Reconciliation
Every transaction is automatically matched with submitted receipts - no manual cross-checking required. One-click verification, live reconciliation reports, and instant exception alerts help finance teams close faster with fewer errors. The result: a real-time, audit-ready trail that replaces manual petty cash registers and simplifies reviews, compliance, and audits.
Full Control. Zero Leakage.
Turn your petty cash policy into automated control. Smart rules ensure every spend stays within approved categories and limits, without manual enforcement.
Block specific merchants or categories (e.g., liquor, groceries)
Set maximum spend per transaction
Define allowed spend windows or time frames
Stop out-of-policy expenses at source
Powerful Analytics & Reports
Get a 360° view of petty cash expenses: branch-wise, team-wise, and category-wise. Export detailed expense lists and branch-level details from a central dashboard for audits and compliance.
Identify top spending branches or employees
Detect budget violations early
Forecast future needs based on spend patterns
Export reports for audits, compliance, or management reviews
No More Manual Petty Cash Management
Frequently Asked Questions (FAQs)
Have more questions?
01. What is digital petty cash?
Digital petty cash replaces physical cash with prepaid cards or UPI wallets. It lets employees spend within defined limits while every transaction is tracked, approved, and reconciled automatically.
02. Can I issue separate budgets for different branches?
Yes. You can assign custom budgets per branch, employee, or team and even automate fund top-ups or reallocation.
03. What if an employee overspends or breaches policy?
The system flags violations in real time and notifies admins instantly. You can also block or restrict cards based on rules.
04. Do I need to use EnKash cards for this?
Yes, you’ll need EnKash-issued prepaid cards or UPI wallets, which are seamlessly integrated with our Expense Management Suite.
05. How does reconciliation work?
Every transaction is matched against the receipts and expense logs submitted by employees. The system highlights mismatches or missing receipts and updates reconciliation reports automatically.
06. What is petty cash?
Petty cash refers to small amounts of money used by businesses to handle day-to-day operational expenses such as local travel, office supplies, minor repairs, or staff reimbursements. In India, petty cash is commonly used when expenses are frequent, low-value, and need quick settlement without formal purchase orders.
07. What is a petty cash card?
A petty cash card is a prepaid corporate card issued to employees for handling small business expenses without using physical cash. These cards allow controlled spending, digital tracking, and instant visibility into transactions, making them a more secure and auditable alternative to traditional petty cash systems.
08. What is petty cash management?
The best petty cash management application should offer:
Digital petty cash or prepaid cards
Real-time expense tracking and approvals
Receipt capture with OCR
Policy-based spending controls
GST-ready reports and audit trails
Modern platforms like EnKash integrate petty cash with expense management, reimbursements, and corporate cards, helping finance teams reduce manual work and improve compliance.
09. What is petty cash expense?
A petty cash expense refers to small, day-to-day business costs paid from the petty cash fund, such as office supplies, courier charges, snacks, or quick travel-related purchases.
10. What is a petty cash expense list?
A petty cash expense list is a detailed record of all small expenses paid during a specific period. It typically includes the date, purpose, amount, employee name, and supporting receipts. Digital systems automatically generate these lists, making reconciliations, audits, and GST reporting easier for finance teams.
11. Is digital petty cash better than cash-based petty cash?
Yes. Digital petty cash reduces cash leakage, improves transparency, and provides real-time visibility into spending. It also simplifies approvals, reporting, and audits compared to manual cash handling.
12. Can petty cash expenses be tracked for GST compliance?
Yes. When petty cash expenses are recorded digitally with valid invoices, they can be tracked for GST reporting and audits. Platforms with built-in expense management make it easier to maintain compliance and documentation.
13. Who should use a petty cash management system?
Petty cash management systems are ideal for businesses with multiple employees, locations, or frequent small expenses, including startups, SMEs, enterprises, retail chains, and field teams.
14. Can petty cash be integrated with expense management and reimbursements?
Yes. Modern solutions allow petty cash, reimbursements, and corporate cards to operate on a single platform, giving finance teams unified control and better visibility across all business expenses.
