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From Manual to Fully Accurate: Vianet’s 100% Accuracy and Efficiency Gains with EnKash

“We encountered significant challenges in our Accounts Receivables processes, as everything was handled manually, from sending reminders to managing outstanding invoices. However, with the implementation of EnKash, we experienced an outstanding transformation as our processes became fully automated. The results were remarkable: a substantial reduction in man-hours invested, achieving 100% accuracy in accounting and auditing tasks, and witnessing an impressive 40% improvement in overall process efficiency. Moreover, this automation led to significant cost savings.”

– Deep Sehgal, Founder & CEO, Vianet

About the Organisation

Industry:

Electronics

Location:

Pune

Employee Size:

11 - 50

IMPACT

100% accuracy in accounting and auditing

40%+ improvement in business processes proficiency
Up to 50% cost savings through automation

Challenges

Vianet was facing several difficulties in managing its collections and receivables:

  1. Decentralised and inconsistent budget management: Budgeting was managed separately by departments and verticals without a centralised framework, making it difficult to maintain control, assign clear accountability, and track spending accurately.
  2. Limited visibility into budget status: Finance teams and department heads did not have a consolidated view of allocations, utilisation, and pending approvals, leading to slower decisions and operational bottlenecks.
  3. Constraints in managing urgent expenses: Short-term cash flow limitations made it challenging to address unforeseen or time-sensitive expenses without affecting ongoing operations.
  4. Manual and error-prone reconciliation processes: Reconciliation relied heavily on manual work, increasing the risk of inaccuracies, delaying closing cycles, and complicating audit readiness.
  5. Inefficient receivables management and delayed collections: Collections depended on manual tracking and repeated follow-ups, consuming significant time, straining customer relationships, and still resulting in late payments. This led to an accumulation of unpaid invoices, disrupting cash flow and restricting the ability to restock inventory or accept new orders.

Solutions

Centralized and structured budget management:

Budgeting was brought onto a single platform, organized by departments and verticals to reflect the company’s functional structure. This improved control, enabled clearer ownership, and simplified tracking across teams and business units.

Real-time visibility of department-wise budgets:

A single dashboard was set up to give teams and finance heads access to live data on allocation, usage, and pending approvals, improving decision-making and accountability.

Flexible payments to manage short-term working capital:

Credit card-based payments were enabled to handle urgent or unplanned expenses, offering operational flexibility without affecting cash flow.

Accurate, audit-ready reconciliation:

Reconciliation was automated to reduce errors and ensure accurate, up-to-date records supporting smoother audits and closing cycles.

Business Results

  • Stronger budget discipline: Department and vertical-level budgets were monitored more effectively, ensuring planned allocation and controlled spending.
  • Quicker decision cycles: Access to accurate, real-time financial data allowed leadership to act promptly on approvals and adjustments.
  • Improved cash flow stability: The organisation was able to meet urgent funding needs without interrupting regular operations.
  • Higher accuracy in financial reporting: Reconciliation errors were minimised, and records were consistently ready for audits.
  • Faster collections and healthier liquidity: Payment delays reduced, outstanding invoices decreased, and funds were available for inventory replenishment and growth opportunities.
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